Coordinated Entry for Providers

Coordinated Entry System Training for Direct Service Staff

This page is designed to provide more in-depth training on the Coordinated Entry System (CES) to staff members and agencies who are directly working with individuals being referred to the CES. This can include street outreach workers, housing providers, or other agency staff who work for agencies that serve individuals or families experiencing literal homelessness. Literal homelessness within the CES is defined by the Department of Housing & Urban Development (HUD) as:

  • For Individuals and Families (Single Adults 25+ years and Families with at least one minor child): lacks a fixed, regular, and adequate nighttime residence, meaning: (i) Has a primary nighttime residence that is a public or private place not meant for human habitation; (ii) Is living in a publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state and local government programs); or (iii) Is exiting an institution where they have resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.
  • For Youth 18-24 years of age: Along with meeting the criteria outlined for Individuals and Families, Youth can also qualify for literal homelessness if they are couch surfing and staying with someone temporarily/unstably.  
  • Persons that are experiencing homelessness due to fleeing domestic violence also meet the qualifications of literally homeless outlined by HUD per the Violence Against Women Act (VAWA) regulations.

Additional homeless definitions set by HUD can also be found by clicking here.

Coordinated Entry HMIS Resources

2021 New CE HMIS Process Flow

For Assessors (individuals completing and entering VI-SPDATs into HMIS):

For Housing Providers (individuals posting housing openings and accepting housing referrals through CES):

Bitfoucs Refresher Training for Assessors & Housing Providers

CE New User Onboarding Trainings

**NEW CES Onboarding Training is Coming Soon**

If you need to complete CES Onboarding Training, please email Curtis Watson at Curtis@cafth.org.

Forms and Documentation

Verification Forms

VI-SPDAT Assessments

Training for Completing HUD Documentation

VOH Training (Please note, you will have to make a HUD Exchange account to access the training webinar) Record-Keeping Documentation Options Explained

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